Last Updated: April 2024

Review: April 2025

1 Introduction
2 Policy Statement, Principles & Aims
3 Roles & Responsibilities
4 Support
5 Complaints Procedure
6 Whistle Blowing
7 Allegations
8 Staff Training
9 Photography & Images
10 Mobile Phones
11 Safeguarding & Child Protection Procedures;

  • Recognising Abuse
  • Bullying
  • Indicators of Abuse
  • Impact of Abuse
  • Taking Action
  • Children at Risk
  • Discloses Abuse
  • Notifying Parents
  • Sexually Harmful Behaviour
  • Confidentiality & Information sharing
  • Child Protection Agencies

1) Introduction

This document provides details of Dramacube’s Safeguarding Children and Child Protection Policy. The policy informs staff, schools, parents and pupils of our safeguarding practices and procedures. For further clarification on any of the following please contact the Dramacube office on 020 8408 0245.

Our core principles on safeguarding are;

  • To ensure the safety and wellbeing of all children
  • To provide a safe and secure environment for children to learn, develop and grow
  • To build a team of teachers who can help children to develop through safe and inspiring techniques
  • To review our policies on an annual basis

2) Policy Statement, Principles & Aims

We recognise our moral and statutory responsibility to safeguard and promote the welfare of all children. We endeavour to provide a safe and welcoming environment where children are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice.

The procedures contained in this policy apply to all staff regardless of their role within the organisation.


  • Dramacube will ensure that the welfare of children is given paramount consideration when developing and delivering all workshop content
  • All children, regardless of age, gender, ability, culture, race, language, religion or sexual identity, have equal rights to protection
  • All staff have an equal responsibility to act on any suspicious behaviour or disclosure that may suggest a child is at risk of harm in accordance with this guidance
  • All pupils and staff involved in child protection issues will receive appropriate support from the Dramacube management. This will be offered in line with the terms set out in this policy


  • To provide all staff with the necessary information to enable them to meet their statutory responsibilities to promote and safeguard the wellbeing of children
  • To encourage an open conversation with staff to ensure they feel confident to report concerns
  • To ensure consistent good practice across all Dramacube classes and workshops
  •  To demonstrate our commitment to safeguarding children and protecting those who are at risk

3) Roles & Responsibilities

Every member of Dramacube personnel has an equal responsibility to report any concerns they may have around child safety. Staff are required to report any incident directly to the company management. If a conflict within the organisation occurs and a member of staff feels that the management are unable to help then contact should be made with the local authority.

With regards to school workshops, all concerns will be reported directly to the school and to the company management. Any report will then be followed up with the appropriate action taken.

4) Support

Support for those involved in a child care issue should be obtained through the local authority appropriate to the location in which the family live. Dramacube will endeavour to ensure families receive appropriate levels of support through the official channels.

5) Complaints Procedure

Our complaints procedure will be followed where a child or parent raises a concern
about poor practice towards a child that initially does not reach the threshold for child
protection action.

Poor practice examples include unfairly singling out a child, using sarcasm or humiliation as a form of control, bullying or belittling a child or discriminating against them in some way. Complaints are managed by the company management.

6) Whistle Blowing

All staff have a responsibility to report their concerns to Dramacube management. If there is a conflict of interests then issues should be reported to the local authority.

Regarding school workshops, any concerns will be raised directly with the school via the Dramacube management.

7) Allegations against staff

At Dramacube we ensure staff are not asked to work on a one-to-one basis with children. We have a minimum ratio of one staff member to every 15 children. All staff are required to provide up to date DBS certificates with relevant proof of identification prior to working with Dramacube.

Should an allegation against a member of staff be made, this will be investigated by the company management and where appropriate, reported to the local authority. Should an allegation be made against a member of the management, this can be escalated to the local authority without internal investigation.

8) Staff Training

It is important that all staff are given access to the appropriate resources to enable them to recognise the possible signs of abuse and neglect and to know what to do if they have a concern.  When working with Dramacube, staff are directed towards local authority guidance to ensure they fully understand their responsibilities when working with children.

Should a member of staff need additional information of further clarification of any policy or procedure they are required to contact the company management for assistance.

9) Photography & Images

When photographic or video footage is recorded, Dramacube;

  • Seek parental consent for images or footage taken for use of marketing purposes
  • Only use the child’s first name with an image
  • Ensure that children are appropriately dressed
  • Encourage children to tell us if they are worried about any photographs that are taken of them

10) Mobile Phones

We acknowledge that some children may attend Dramacube sessions with a mobile device however usage of such devices are not permitted during classes unless a genuine reason is specified such as calling a parent.

11) Safeguarding & Child Protection Procedures;

We recognise that child abuse does happen and can take its form in several ways including: physical abuse, emotional abuse, sexual abuse and neglect.

Physical Abuse

Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness in a child (this used to be called Munchausen’s Syndrome by Proxy, but is now more usually referred to as fabricated or induced illness).

Emotional Abuse

Emotional abuse is the persistent emotional maltreatment of a child, such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate or valued only for meeting the needs of another person. Some level of emotional abuse is involved in all types of maltreatment of a child, although it may occur alone.

Sexual Abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative and non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.


Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance misuse. Once a child is born, neglect may involve a parent or carer failing to provide adequate food and clothing or shelter, including exclusion from home or abandonment; failing to protect a child from physical and emotional harm or danger; failure to ensure adequate supervision, including the use of inadequate care-takers; or the failure to ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.


While bullying between children is not a separate category of abuse and neglect, it is a very serious issue that can cause considerable anxiety and distress. Bullying of any form is not tolerated in at Dramacube. Bullying is defined as the repeated harassment of others through emotional, physical, psychological, or verbal abuse. This can be in person or online.

Any child who is a victim of bullying will be dealt with in a sympathetic manner. If bullying is suspected or reported, the incident will be dealt with immediately by the member of staff informed, and then discussed with the Company Director.

We will inform the parents of all parties involved and work to resolve the situation through a programme of discussion and support.

If bullying behaviour persists, the bully will be excluded from Dramacube.  A refund will not be given.

Indicators of Abuse

Staff are reminded they are responsible for reporting any concerns to management. It is the responsibility of the company management to investigate whether a child has been abused.

A child who is being abused and/or neglected may:

  • Have bruises, bleeding, burns, fractures or other injuries
  • Show signs of pain or discomfort
  • Keep arms and legs covered, even in warm weather
  • Be concerned about changing into a costume
  • Look unkempt and uncared for
  • Change their eating habits
  • Have difficulty in making or sustaining friendships
  • Appear fearful
  • Be reckless with regard to their own or other’s safety
  • Self-harm
  • Frequently miss classes or arrive late
  • Show signs of not wanting to go home
  • Display a change in behaviour – from quiet to aggressive, or happy-go-lucky to withdrawn
  • Challenge authority
  • Be constantly tired or preoccupied
  • Be wary of physical contact
  • Be involved in, or particularly knowledgeable about drugs or alcohol
  • Display sexual knowledge or behaviour beyond that normally expected for their age

Staff should be aware that individual indicators will rarely, in isolation, provide conclusive evidence of abuse.  Any indicators should be noted and viewed as part of a jigsaw, with each piece of information used to help the local authority decide how to proceed. It is very important that staff report their concerns – as ‘absolute proof’ is not required to suggest that the child is at risk.

Taking Action

Key points for taking action are:

  • Report your concern to the company management
  • If the company management does not take appropriate action contact the local authority
  • Do not start your own investigation
  • Share information on a need-to-know basis only – do not discuss the issue with colleagues, friends or family
  • Complete a record of concern which is available in the class work book
  • Seek support for yourself if you are distressed
  • In an emergency take the action necessary to help the child, for example, call 999

If a Child Discloses Information to You

It takes a lot of courage for a child to disclose that they are being neglected and or abused. They may feel ashamed, particularly if the abuse is sexual, their abuser may have threatened what will happen if they tell, they may have lost all trust in adults, or they may believe, or have been told, that the abuse is their own fault.

If a child talks to you about any risks to their safety or wellbeing you will need to let them know that you must pass the information on – you are not allowed to keep secrets. The point at which you do this is a matter for professional judgement. If you jump in immediately the child may think that you do not want to listen, if you leave it till the very end of the conversation, the child may feel that you have misled them into revealing more than they would have otherwise.

During your Conversation with the Child:

  • Allow them to speak freely
  • Remain calm and do not overreact – the child may stop talking if they feel they are upsetting you
  • Give reassuring nods or words of comfort – ‘I’m so sorry this has happened’, ‘I want to help’, ‘This isn’t your fault’, ‘You are doing the right thing in talking to me’
  • Do not be afraid of silences – remember how hard this must be for the child
  • Under no circumstances ask investigative questions – such as how many times this has happened, whether it happens to siblings too
  • At an appropriate time tell the child that in order to help them you must pass the information on
  • Do not automatically offer any physical touch as comfort. It may be anything but comforting to a child who has been abused
  • Tell the child what will happen next. The child may agree to go with you to see the company management. Otherwise let them know that someone will come to see them before the end of the session
  • If possible, record the child’s words, the time and the date of the conversation
  • Report verbally to the designated person
  • Write up your conversation as soon as possible on the record of concern form and hand it to the designated person
  • Seek support if you feel distressed

Referral to Children’s Social Care

The company will make a referral to children’s social care if it is believed that a child is suffering or is at risk of suffering significant harm. The child (subject to their age and understanding) and the parents will be told that a referral is being made, unless to do so would increase the risk to the child.

Confidentiality and Sharing Information

Child protection issues warrant a high level of confidentiality, not only out of respect for the child and staff involved but also to ensure that being released into the public domain does not compromise evidence. Staff should only discuss concerns with the company management. The management will then decide who else needs to have the information and they will disseminate it on a ‘need-to-know’ basis.

Child protection information will be stored and handled in line with Data Protection Act 1998 principles. Child protection records are normally exempt from the disclosure provisions of the Data Protection Act, which means that children and parents do not have an automatic right to see them. If any member of staff receives a request from a child or parent to see child protection records, they should refer the request to the company management.

The Data Protection Act does not prevent staff from sharing information with relevant agencies, where that information may help to protect a child.