CAREERS WITH US.
CURRENTLY RECRUITING FOR –
PART-TIME OPERATIONS MANAGER
Location: Boroughs of Elmbridge & Richmond
£17,160 p/a + performance bonus + company share (part time – 2 days p/w or equivalent)
We are searching for a talented Operations Manager who can provide inspired leadership, improve current processes and maintain & develop high standards.
Core Responsibilities will include:
Financial Planning – Management of budgets and cashflow
Personnel – Management of new and existing team members
Venue Management – liaising with managers, sourcing new spaces and negotiating venue advertising space
Events – Planning and overseeing projects including productions
Supplier management – liaising with and managing suppliers
Additional Responsibilities will include:
Creating new and updating existing policies
Carrying out risk assessments
Overseeing GDPR & Safeguarding compliance
Maintaining technical support and online internal communications
Effectively communicating company policies and procedures to team members
Improving current processes ensuring sustainability is embedded in all areas of work and future thinking
Familiarity with operational concepts, practices, and procedures.
Ability to implement processes and procedures to ensure higher productivity and efficiency.
Practical knowledge of budgeting and monitoring the profit and loss statements
Ability to create a good plan and determination to accomplish goals
Excellent critical thinking and solution-focussed
Good data analysis, planning and organisational skills
Excellent written and verbal communication skills
Inspirational leadership qualities with the ability to provide direction
Driver with access to car
Essential Experience & Qualifications
Extensive knowledge of organisational effectiveness and operations management
Minimum of three years’ experience in ops/project management or similar roles.
Experience in budgeting, including profit and loss & cash-flow management
A degree in business management/similar.
Ability to use Microsoft Office: Outlook, Word, Excel
Desirable Qualities & Experience:
Highly organized, Motivated, Strong People/Communication Skills, Team Player, Assertive, Confident, High Efficiency & Productivity, Commercially Minded, Business Focussed and an Eye for Detail.
The successful candidate should ideally have an understanding of theatre and the arts and experience of working in commercial educational environments.
Contract Terms and Benefits
This role is part time (2 days per week/equivalent). Dramacube is a Limited Liability (Educational) Partnership and whilst this role is ongoing, you will be contracted as a partner on a self-employed basis.
This role has a 3-month probation period. The notice period during probation is 2 weeks for both team member and Dramacube LLP.
Standard post probation notice period is 3 months for both team member and Dramacube.
This position will report directly to the Managing Director, work closely with the Marketing Manager, be supported by an Administrative Assistant.
This position is mostly working from home and visiting our venues across the boroughs of Elmbridge & Richmond. Working hours are flexible with the exception of event days. Please note some event days fall during the school holidays/weekends/evenings. Applicants should be based in/nearby to the boroughs of Elmbridge or Richmond.
Start date: November 2023.
CV’s and covering letter should be sent via email to Caroline firstname.lastname@example.org by 5.00pm on Friday 13th October.
Expanded Role Information
Renewing agreements with existing venues
Establishing term and holiday dates and booking space at existing venues.
Checking in with venue managers to make sure they are happy.
Being aware of other events at locations which may impact on regular classes.
Booking Performance Venues
Establishing production week dates.
Booking space at existing/new venues.
Liaising with venue manager regarding production details.
Developing relationships with venue managers at theatres, Universities, Colleges and Schools and sourcing suitable new venues for classes, rehearsals and holiday workshops when required.
Negotiating advertising at venues
Negotiating advertising opportunities in the form of banners, posters, flyers and social media.
Directors, musical theatre teachers, drama teachers, assistants, set designers, costume designers, lighting designers, sound technicians, FOH, volunteers.
Booking cover teachers, liaising with class teacher/director to provide lesson plan/brief, forwarding relevant venue details (alarm, key, security codes etc)
Liaising with the administrator and creative team to offer students work experience and DoE placements and providing references
Advertising for, interviewing and appointing new team members
|New Starter Packs|
Creating/updating and sending NDA’s/Non-Competition/Contract of Self Employment/Team information document to new starters.
Term/ Workshop agreements
Creating termly agreements for teaching team stating working hours, dates and fees
|Staff handbook||Creating/updating a staff handbook setting out ways of working to create the right environment, work safely and comply with company policy|
Giving FOH / Box Office training to new starters.
Setting annual budget
Setting annual budget based on projected income.
Setting termtime budgets
Setting budgets each term for venues and staffing.
Setting production budgets
Setting production budget for venue, set & costume design & tech.
Setting Workshop budgets
Setting budgets for venues, staffing and resource.
Monitoring Budgetary Spend
Monitoring spend and ensuring the company activity remains within budget.
Checking weekly invoices before approving for payment
Weekly Finance Meeting
Weekly finance meeting with administrator ensuring outstanding balances have been chased and collected
Resources & Merchandise
Liaising with artistic director and MD on show titles
Ordering scripts and distributing them
Workshop Materials and Equipment
Liaising with teaching team on workshop resources
Overseeing ordering and delivery
Overseeing & distributing branded merchandise
Liaising with designer and printer
Liaising with marketing manager and administrator on promotion
Overseeing ordering and distribution
Liaising with companies who support our website, email and domain hosting
Managing Tech. Support
Liaising with tech. comms providers as required, dealing with issues, renewing contracts and setting up payments
Rehearsal & Class Schedules
Setting dates and venues
Overseeing and checking schedules
Workshop pre-event information
Providing details and checking pre-event information
Attending team meeting with management team 6 times p/a
Health & Safety
Researching and booking annual PL insurance
Complete RA checks annually across venues
Safe Guarding Policy
Complete annual update of safeguarding policy and share with team
Anti Bullying Policy
Complete annual update of anti-bullying policy and share with team
Term & Conditions
Complete annual update of company terms and conditions
Ensuring all teaching staff have updated DBS certificates
Ensuring all new staff are DBS checked
First Aid Training
Arranging and annual first aid training day
Attending each cast rehearsal and class at the start of term, ensuring the venue is set up correctly and the signage is clear
Checking in at Rehearsals
Checking in on classes and rehearsals once per term to ensure sessions are being run in line with correct format
Attending holiday workshops
Attending day one of holiday workshops, ensuring the venue is set up correctly, signage is clear, overseeing the sign in and sign out process, being the parent point of contact and the venue point of contact
Attending performances, overseeing FOH and box office and being the theatre point of contact
To register your interest in working with Dramacube Productions please get in touch here.